How to Apply for Exchange Studies

Information on the application process for incoming exchange students

During the application time we will organise two identical online Q&A sessions for partners and students interested to apply to Metropolia. The sessions will not be recorded, but presentation material will be available here. The dates and links to the events are:

  • 23 March 2023 at 10 am Finland time in Zoom
  • 19 April 2023 at 3 pm Finland time in Zoom

Regarding the entry permits, we kindly advice all non-EU applicants to keep an eye on the website of the Finnish embassy in their home country, as the process of issuing student residence permits may be delayed.

Step 1: Check the partner agreement

Only students from partner institutions can apply as exchange students to Metropolia. Check if your institution has a mobility agreement with Metropolia in your field of study:

If your institution does not have a mobility agreement with Metropolia, you can apply to Open Studies (as a non-exchange/non-graduate student) or to the Metropolia Summer Schools. If you are interested in completing a full degree at Metropolia, see How to Apply.

Step 2: Check studies and language requirement for exchange students in your field of study


See Courses for exchange students to see study options in each field of study.

Language requirement

Teaching at Metropolia typically involves active student participation, class discussion, project and group work as well as student presentations. Therefore, level B2 in English on the CEFR scale is highly recommended for all applicants in order to successfully complete studies in English at Metropolia. It is the home institutions’ responsibility to make sure that the students’ language skills are sufficient for an exchange period abroad. Official language certificates are not required.

Step 3: Ask your home institution to nominate you

Your home institution needs to nominate you for student exchange at Metropolia before the application period ends. Student exchange at Metropolia cannot last longer than one academic year.

Nomination is done via email. Please see the email addresses and other contact information to Metropolia's International Relations.

Step 4: Fill in the electronic application

Application periods for incoming exchange students:

  • Applications for the Autumn Semester and Full Academic Year: 15 March - 1 May (recommended deadline for non-EU students: 1 April)

  • Applications for the Spring Semester: 15 September - 1 November (recommended deadline for non-EU students: 1 October)

Fill in the electronic application form in the Mobility-Online system. The application process includes several steps: the online application form is just the first step. The link will be active during the application periods:

Required documents for the application:

  1. Official Transcript of Records in English from your home institution (your study transcript)
  2. Learning Agreement

    Erasmus students need to prepare a digital/online Learning Agreement according to advice of your home institution. Have it approved and signed by your home institution. The Learning Agreement should include your tentative study plan (courses) in Metropolia and the courses recognized at your home institution. See the available courses on our website. Please name Metropolia International Relations Adviser as the Responsible person at receiving institution.

    Other incoming exchange students (e.g. students from institutions located outside Europe and students through Nordplus networks) need to use this Learning Agreement (Word). See the available courses on our website. If any changes occur to your original Learning Agreement during your studies at Metropolia, you can mark them into this Learning Agreement During Mobility form (Word).
  3. Check also the study field specific attachments below:

Students Applying for The Field of Business

Selecting your degree programme in the online application:

  • Exchange students > International Business and Logistics - tuition in English, 0410
  • Double degree students > European Business Administration - tuition in English, 0410
  • Double degree students coming from HTW Saar > International Business and Logistics - tuition in English, 0410
  • Master's exchange students from FH Munster or Hochschule für Technik Stuttgart > Business Informatics - Master's, 0410

Learning agreements

Institutional information for Learning agreement:

  • Institution name: Metropolia UAS
  • Field of study: Business
  • Erasmus code: SF HELSINK41
  • Department: International Business
  • Address: Leiritie 1, 01600 Vantaa, Finland
  • Country code: Finland, FI
  • Contact person name: Laura Vahtera, international Relations Adviser
  • Contact person e-mail: mbs_exchange [at]

Responsible person at the receiving institution:

  • Name: Laura Vahtera
  • Function: International Relations Adviser
  • E-mail: mbs_exchange [at]

Students Applying for The Field of Culture and Creative Industries

Degree programmes in Conservation, Design, Fashion and Clothing, Film and Television and Media:

If you need to submit your portfolio, please upload it to Mobility-Online as well or send a link to it arts_exchange [at]
Please see programme specific requirements here:

  • Conservation: Portfolio
  • Design (Textile Design, Interior Architecture, Industrial Design): Portfolio
  • Fashion and Clothing: Portfolio
  • Film & Television:
    • CV or Motivation letter: a short description of previous audiovisual studies or projects: name and short description of the project, role during the project. You can also add a hyperlink for 1-3 fiction or documentary short films.
  • 3D animation and visualisation:
    • CV
    • Portfolio. The portfolio should reflect skills and knowledge in the field of 3D graphics. It is necessary to have some previous knowledge of 3D programmes such as Maya.
  • XR Design:
    • CV
    • Portfolio. It is necessary to have some previous knowledge of game engines, preferably Unity.
  • Media/Digital Design
    • CV including a link to your LinkedIn-profile if you have one
    • a short description of previous media studies or projects: name and short description of the project, role during the project (visual design, concept design, user experience design, coding, etc.). You can also add a link to a project site or screen shots. If you do not have experience from the field, you can write a motivation letter instead.

Degree programme in Music:

We no longer accept applications through the application system EASY. Please leave the electronic application form in Mobility Online according to the general instructions (Required documents for the application). Please send the Demo /audition material link/links by e-mail to arts_exchange [at] Demos should include max. 3 pieces of music played by the student; various styles, various instrumental expression.

Students Applying for The Field of Health Care and Social Services

Students of Oral Hygiene:

  • At the beginning of the exchange period students need to be ready to present proof of Hepatitis B immunisation cover or adequate antibody level. Also, a full vaccination series certificate is needed for clinical practice.

Student of Biomedical Laboratory Science:

  • Submit Learning Agreement for traineeship, Curriculum Vitae (CV) and motivation letter including your photo to Mobility-Online when applying for internship in a reseach group. CV should not include other personal details than your name due to GDPR guidelines.

Students of Nursing, Midwifery, Emergency care or Public Health Nursing who apply clinical placement:

  • Submit Curriculum Vitae (CV) to Mobility-Online. CV should include information of your previous placements.
  • In your application please specify the clinical area you wish to do your placement in and whether there is any flexibility in the areas.
  • If student will participate in clinical placement the workload for each week for every student is 40 hours which is equivalent to 1.5 ects.
  • Placements in pediatric nursing and delivery room are not available
  • If student is not allowed to administer medications, insert IV cannula or prepare IV medication please inform us during the application period
  • A full vaccination series is needed for clinical practice.

Students Applying for Project Studies in The Field of Technology

If you are applying for a normal student exchange doing the studies found on Courses for Exchange Students website, there is no need to submit any other documents besides Learning Agreement and Transcript of Records. Instructions below are for students coming to do a special project.

Students interested in doing a project in the field of Technology during the student exchange period should indicate this clearly in the motivation letter. Please note that students are advised to primarily choose courses from the field of technology degree programmes or international semesters where tuition is organised in English. Project opportunities are available only in a few programmes.

  • Curriculum Vitae (CV)
  • Proposed project topic

Please note, that this does not apply to the Innovation Project courses that are organised for exchange students. Please don't submit a CV or a project topic if you are taking part in an Innovation Project course!

Step 5: Apply for housing

The application periods for exchange student housing at HOAS are:

  • 31 March - 5 May for students applying for the autumn semester/full academic year
  • 30 September - 5 November for students applying for the spring semester.

NB! Submit your application as early as possible during the HOAS application period. The available rooms are offered in the order the applications are submitted. Due to the limited number of furnished exchange student rooms, please note that applying by the deadline does not guarantee housing at HOAS. See more information on housing (including link to application form for housing).

Step 6: Confirm if you accept the offered place

Applications are reviewed after the application period ends. Within a month after the application period has ended you will receive information on whether you have been accepted as an exchange student or not. Please note that acceptance is certain only after you receive an acceptance letter from Metropolia. Accepted students will receive an acceptance letter and information package by email.

After receiving the acceptance letter you must confirm in Mobility-Online if you accept the offered place or not. Together with this confirmation, you will also accept to follow the rules and guidelines given by Metropolia UAS and any possible rules given by the rental company (e.g. HOAS).

Step 7: Plan your arrival

All exchange students are expected to arrive before the orientation days (see Academic Calendar). The exams are always arranged within the semester dates. You can find more information on studying at Metropolia and living in the Helsinki region on our student life and wellbeing pages.

If you have a condition that requires special arrangements (for example a physical impairment), actively seek information, to ensure smooth studying in Metropolia. Your international Relations Adviser will be happy to help.

Questions? Explore carefully the Metropolia website and contact the International Relations Adviser of your field of study, if needed.

Follow Metropolia Exchange on social media!

Instagram: @metropolia_exchange
Facebook: Metropolia International Exchange